How To Develop Management Safety Systems
According to the U.S. Occupational Safety and Health Administration, effective management safety systems have been proven to reduce the extent and seriousness of occupational illness and injuries. Workplace injuries and illness represent a high cost to both employees and employers. It should be every employer's goal for employees to leave work in the same condition in which they arrived. An effective safety management system can put the necessary procedures and tools in place to ensure employees can work safely under a variety of conditions.
Instructions
Management Commitment and Employee Involvement
1.Develop a safety and health policy. Communicate the plan to all employees. The safety and health policy should encompass all areas of the safety and health system, including management commitment and employee involvement, worksite analysis, hazard prevention and control, and relevant safety training for all employees.
2.Ensure management leadership is visible on all level of the organization. Managers should be visible to employees and conduct both formal and informal audits of safety procedures. An open-door policy is essential to the success of an effective safety system. Employees need to be able communicate hazards to management and see resolution to their concerns for the safety management system to be effective.
3.Develop systems that ensure employee involvement. Employees should participate in worksite analysis, accident investigations and design of safety practices.
4.Develop an accountability matrix for ensuring compliance with safety measures. The accountability matrix should address accountability for both positive and negative behaviors. For example, employees should be rewarded either through verbal recognition or tangible rewards for achieving set goals in safety performance. Employees should also be held accountable in a consistent manner for unsafe behavior that puts either themselves or others at risk. The accountability matrix should be clearly communicated and understood at all levels of the organization.
Worksite Analysis
5.Evaluate the processes for hazards. Hazards should be identified and corrected through process changes, personal protective equipment implementation or engineering out the hazard.
6.Re-evaluate processes anytime there is a change in the business. New equipment, modified equipment or new processes should trigger a new analysis.
7.Schedule worksite inspections on a regular basis. Develop a calendar for inspection of different areas of the worksite. This process will identify hazards that need to be corrected. Communicate the hazard to employees in a timely manner and communicate the correction that will be made. Employees should be involved in these scheduled inspections.
8.Provide a reporting system for employees to identify hazards outside of the scheduled hazard inspection process. Providing a venue to report hazards ensures that issues are addressed immediately, reducing the chance of illness or injury. Hazard Prevention and Control
9.Engineer out workplace hazards. For example, many technologies are available that will reduce noise and eliminate ergonomic strains on employees.
10.Create a preventative maintenance system that addresses all aspects of the business's equipment and building maintenance. All equipment should be placed on a maintenance schedule based on the manufacturers' recommended maintenance cycle.
11.Develop emergency procedures that addresses accident, fire and tornado procedures. The procedure should be practiced with the entire work group on a consistent basis so that everyone is prepared in the event of an emergency.
12.Assess and track workplace injuries. Knowing body parts affected and cause of injury will help management to develop a trend chart to address the prevailing injury risks.
Instructions
Management Commitment and Employee Involvement
1.Develop a safety and health policy. Communicate the plan to all employees. The safety and health policy should encompass all areas of the safety and health system, including management commitment and employee involvement, worksite analysis, hazard prevention and control, and relevant safety training for all employees.
2.Ensure management leadership is visible on all level of the organization. Managers should be visible to employees and conduct both formal and informal audits of safety procedures. An open-door policy is essential to the success of an effective safety system. Employees need to be able communicate hazards to management and see resolution to their concerns for the safety management system to be effective.
3.Develop systems that ensure employee involvement. Employees should participate in worksite analysis, accident investigations and design of safety practices.
4.Develop an accountability matrix for ensuring compliance with safety measures. The accountability matrix should address accountability for both positive and negative behaviors. For example, employees should be rewarded either through verbal recognition or tangible rewards for achieving set goals in safety performance. Employees should also be held accountable in a consistent manner for unsafe behavior that puts either themselves or others at risk. The accountability matrix should be clearly communicated and understood at all levels of the organization.
Worksite Analysis
5.Evaluate the processes for hazards. Hazards should be identified and corrected through process changes, personal protective equipment implementation or engineering out the hazard.
6.Re-evaluate processes anytime there is a change in the business. New equipment, modified equipment or new processes should trigger a new analysis.
7.Schedule worksite inspections on a regular basis. Develop a calendar for inspection of different areas of the worksite. This process will identify hazards that need to be corrected. Communicate the hazard to employees in a timely manner and communicate the correction that will be made. Employees should be involved in these scheduled inspections.
8.Provide a reporting system for employees to identify hazards outside of the scheduled hazard inspection process. Providing a venue to report hazards ensures that issues are addressed immediately, reducing the chance of illness or injury. Hazard Prevention and Control
9.Engineer out workplace hazards. For example, many technologies are available that will reduce noise and eliminate ergonomic strains on employees.
10.Create a preventative maintenance system that addresses all aspects of the business's equipment and building maintenance. All equipment should be placed on a maintenance schedule based on the manufacturers' recommended maintenance cycle.
11.Develop emergency procedures that addresses accident, fire and tornado procedures. The procedure should be practiced with the entire work group on a consistent basis so that everyone is prepared in the event of an emergency.
12.Assess and track workplace injuries. Knowing body parts affected and cause of injury will help management to develop a trend chart to address the prevailing injury risks.
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